Travel Support for Student Research Presentations or
Performances
Definition of Research Covered by this Policy:
Research presentations supported by this fund will include
presentations at professional conferences of findings from
projects conducted by Winthrop University students.
Projects must have been conducted under the mentorship of
Winthrop University faculty.
Eligibility:
In order to apply for travel support, the student must be enrolled as a
degree-seeking student at Winthrop University at the time of the
conference.
The student must make a presentation or perform.
Group Presentations: Attendance at a conference by two or
more students to make a single presentation of research or
performance will be treated as one application. A travel
award will be divided equally among group members participating
in the presentation or performance.
The conference must take place in the fiscal year the award is
made. A fiscal year is July 1 of one year to June 30 of
the next year.
You may request reimbursement of travel costs incurred prior to
the deadline dates shown below if the travel occurred during the
same fiscal year as the application.
Average Awards:
The maximum travel award is $250. If a presentation or performance is
being made by a group of students, the $250 travel award will be divided among the group.
Travel Expense Overview
You can find more information regarding reimbursement of
travel expenses - i.e. mileage stipulations and per diem rates
at the
Controller's Office.
Deadlines:
Applications will be reviewed and acted upon twice a year. You may submit your application any
time prior to the application deadline. Guidelines for processing payments against the award
will be included in the award notification letter.
Application Due Dates:
October 5, 2012 for October 14, 2012 Award Notification
We will continue accepting and awarding travel funds
through November 4, 2012
February 8, 2013 for February 17, 2013 Award Notification
May 3, 2013 for May 11, 2013 Award Notification
Procedure for Applying for Funds:
1. Obtain form "
Travel Support of Student Research Presentations or Performances"
2. Complete the form, sign, and attach the following to the request:
a. One-page abstract describing the research performance
b. List of individuals who will be giving the presentation/performance at the conference
c. A copy of the acceptance letter from the conference organization, if received by the
date of this application. If you have not received your acceptance letter, note on the
application that a copy of the acceptance letter will be included with the travel
reimbursement request. Funds will not be distributed until a copy of the acceptance
letter is presented to Undergraduate Research Office.
d. Approval letter from appropriate institutional committee. If approval is pending attach
submission confirmation from the committee.
e. All students awarded funding must read and sign the
Behavioral Guidelines for
Conference Attendance and submit it to the Undergraduate Research Office with your
application before traveling.
f. If any costs need to be prepaid, a completed and signed
Travel Authorization form
must be included with the attachments.
3. Obtain approval, as designated by signature on
"Travel Support for Student Research
Presentations or Performances" form, of the Faculty Mentor/Advisor, the Department
Chair, and the Dean.
4. Submit the "
Travel Support for Student Research Presentations or Performances"
form and attachments to:
Undergraduate Research Office
222 Dinkins, University College
Winthrop University
Award Notification:
Letters of award notification will be issued via e-mail on the dates noted above.
The award notifications will include instructions on how to process payments.
If approval is not granted, the applicant will be notified via the e-mail address on the form.
Contact Person for additional information:
Dr. Dwight Dimaculangan
Undergraduate Research Office
222 Dinkins, University College
Winthrop University
uresearch@winthrop.edu
voice: 803/323-3397
fax: 803/323-3901