III. Special Limitations and Restrictions on Space Use
Routine maintenance, repair work, time for set-up and clean-up and security must all be considered when planning to use space. Individual buildings and
spaces which require other special considerations are listed below:
Amphitheater - Reserved through the Office of
Student Activities. Before scheduling events in the Amphitheater, the schedules for Byrnes Auditorium, the Barnes Recital Hall
and the Little Chapel will be checked for potential conflicts.
Assembly Policy -
Athletic Facilities (Coliseum and adjacent playing fields)
- Cleared by the Assistant Athletic Director for
Facilities and Operations. (See Section VII).
Barnes Recital Hall - Primary performance facility of the Department of Music. The
Chair of the Music Department has approving authority on programs scheduled
in this space. Scheduling of the Recital Hall must be coordinated with activities scheduled for the same time in Byrnes Auditorium,
the Amphitheater and the Little Chapel.
Byrnes Auditorium - Used for instruction, practice and rehearsal by the Department of Music. The use of the facility for other purposes must be approved by the
Chair of the Music Department. When events are scheduled in Byrnes, a restriction is placed on the facility before and after the event. When a request for Byrnes Auditorium is initiated, Barnes Recital Hall, the Amphitheater, and the Little Chapel should be checked for conflicts.
Assembly Policy -
Eagle Club Room - Used primarily by the Athletic
Department and the Winthrop Eagle Club. This space is
rarely available for other groups and is not available during
times that the Coliseum is closed.
The Inn at Winthrop open to faculty, staff, students,
their guests and external groups.Extended overnight
accommodations (more than two weeks) are not available.
Johnson Hall Theatre - Used for instruction, practice
and rehearsal by the Department of Theatre and Dance.
The Chair of the Theatre and Dance Department has
final approval on the use of Johnson Hall Theatre.
Kinard Auditorium - Considered instructional space and is cleared for use through the Dean of the College of Arts and Sciences. During the academic year, this space is in continual use during classroom hours and is rarely available for non-instructional use.
Little Chapel - Reserved through the Office of Public
Events and is primarily used for special campus ceremonies and
weddings. The Little Chapel is the final resting place for
Winthrop’s founding president, David Bancroft Johnson and
his wife, Mai Rutledge Smith Johnson. Candles are not
permitted in the Little Chapel. The Little Chapel is
equipped with electric heat and air conditioning.
McBryde Hall and the Tuttle Dining Room - Reserved through the
Office of Public Events and is used for a variety of University events. Student sponsored events, which are primarily educational in nature, but may include entertainment, are allowed (i.e.
formal dances, formal banquets, jazz nights, and award
ceremonies). Student organizations that receive approval
for an event must adhere to the following:
must sign a "Rules and Regulation" form
available from the Office of Public Events prior to the
Events must be
private. "Private" refers to those events
at which only Winthrop University community members and
their individual guests are present. The sponsoring
organization has controlled ticket sales and no ticket
sales may take place at the door.
who is registered with the Office of Clubs and
Organizations must be in attendance for the duration of
The need for
Campus Police Officers will be determined by the Student
Event Approval Committee.
post-inspections of the facility with a Student Affairs
representative is required.
Pay a $100
deferred maintenance fee which will support the upkeep of
financial responsibility for a Student Affairs monitor and
for cleaning parking lot(s).
No event which is
inconsistent with the historic nature or preservation of the
building or has the likelihood of causing damage to the
facility will be allowed. When a request for McBryde
Hall is initiated, the Tuttle Dining Room is checked for a
possible conflict. Events are not booked in both
- Chairs, tables, curtains and staging cannot
be moved from McBryde Hall. All furniture set ups must be
handled by Facilities Management.
- Requests to create auditorium set-ups in McBryde Hall
will be denied if an auditorium is available.
Glenda Pittman and Charles Jerry Owens Hall
- Considered instructional space and is cleared for use
through the building coordinator. During the academic
year, this space is in continual use during classroom hours
and is rarely available for non-instructional use.
Plowden Auditorium - Utilized primarily for classes and related instructional activities. However, other activities receiving approval by the
Office of Public Events may be scheduled in this space after the Dean of the College of Education has been consulted.
- Due to the design of the stage, live load
performances, such as bands, step shows or dancing of
any kind can not be scheduled in this facility.
Recreational Facilities - See section VIII. Recreational Facilities Usage
and Equipment for policies pertaining to these facilities.
Residence Halls (not apartments) - will be closed following the May commencement to the opening of A
session of summer school to provide for heavy cleaning and inspection. Designated residence halls will be scheduled for use by external summer groups by January of each year. All other residence halls will be closed during the summer (except one designated for summer school) for maintenance.
The use of residence halls by off-campus groups must be
coordinated with the availability of the Thomson Cafeteria and
large groups must not be scheduled for periods when only the
Markley's at the Center is available. All residence halls are closed as of August 1
(except those buildings used for summer sessions) to prepare for fall term.
The Shack - Under the general supervision of the
Department of Student Affairs and is used primarily by student
organizations during the regular academic year. Exceptions to this policy will be handled by the Assistant to
the President for University Events. All users will be
provided with a post-event checklist that must be completed
and returned to the Department of Student Affairs after the
Student Activity Center (SAC) - Under the general
supervision of the Department of Student Affairs. The
Office Student Activities will have responsibility for
scheduling its usage. The prime uses of the Student
Activity Center (SAC) will be for recreational sports and
intramural competition, Macfeat (Kindergarten/Nursery), and
campus organizational events. Other uses must be reviewed by
the Director of DiGiorgio Campus Center.
Thomson Cafeteria - Closes after dinner on the day of commencement in May and
will not reopen until June summer school session. Thomson will close again at the end of summer school until the opening of fall semester. Thomson will also be closed at any time students are absent from the campus.
Tillman Auditorium - Considered performance space and
is cleared for use through the Department of Music.
Use of the balcony for seating is not permitted.
Lobby - Scheduled through the Office of the President
and is generally not available during regular business
Tillman Rooms 306 & 308 - Are meeting rooms
reserved through the Office of Public Events.
Physical Education and Wellness Center -
Used for instruction, by members, and for recreational sports.
Limited use of the facility by external groups is determined
on a case by case basis.
Winthrop Galleries (Rutledge and Patrick exhibition spaces) - Food and
drink are not allowed in the Rutledge or Patrick Galleries.
Withers/WTS Conference Room - Utilized primarily for classes and related instructional activities. However, other activities receiving
approval by the Office of Public Events may be scheduled in this space after consultation with the Dean of the College of Education.
- All furniture must remain in the room.
Hallways must be clear in order to be in compliance with fire regulations.