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I. General
Policies
A.
Definitions
1. Instructional Space: Space on campus designed for
and used for the instruction of Winthrop students.
Specifically, classrooms, studios, laboratories, seminar rooms,
physical education facilities and auditoriums are considered
instructional space. Instructional space which may be used for
appropriate non-instructional uses if available:
Barnes Recital Hall
Byrnes Auditorium
Johnson Theatre
Kinard Auditorium
Lewandowski Galleries
Owens Hall
Patrick Galleries
Plowden Auditorium
Rutledge Galleries
West Center
Withers/WTS Conference Room (4th floor)
2. Non-Instructional
Space: Space on campus designed for purposes other than
the delivery of instruction. Below is a partial listing
of non-instructional space.
Amphitheater
Little Chapel
Coliseum and Farm Area
DiGs, Lounge, Food Court Area, Meeting Rooms &
Main Floor
Johnson Lobby
McBryde Hall and Tuttle Dining Room
Residence Halls Meeting Rooms
Shack
Student Activity Center (SAC)
Thomson Cafeteria
Tillman 306 & 308
3. Specialized Space:
Space reserved for specialized use and not considered for
other uses and/or any space which has specialized equipment
such as Smart Classrooms.
4. Restricted Space: Space available only for its
intended use.
All Administrative Offices
Conservatory Rehearsal Rooms
Crawford Hall
Dunlap-Roddey Room in Johnson Hall
Facilities Management Operational Areas
President’s House & Garden
5. Space Availability may not be available when the campus is closed for breaks on or near holidays.
B.
Management of Space
1. Responsible Persons: The Vice President for
Finance and Business is ultimately responsible for all campus
space. The Vice President for Finance and Business appoints an
employee to be responsible for space in each building on
campus and he/she is referred to as the Space Use Manager.
2. The Space Use Manager is
responsible for the following:
- Determining
limitations/restrictions for use of the building.
- Approving space usage.
- Insuring cleanliness,
repairs, maintenance, and adequate supplies to the building.
- Maintaining a building
space use calendar and providing the Campus Space
Reservation System
Coordinator with
information on events within the building.
- On-site management of
events.
- Inspecting the building and
reporting damages and/or other misuse after an event to
insure that charges are rendered when appropriate.
3. Change in Use
of Space: Requests for a change of function will be
submitted to the Vice President for Finance and Business after
consultation with and concurrence of the Vice President of the
area concerned. Such requests are subject to review by other
College and/or State agencies and are subject to approval by
the President.
4. Temporary Alteration of Space: Requests for
alteration of space will be submitted to the Vice President
for Finance and Business after consultation with and
concurrence of the Vice President of the area concerned. Such
requests are subject to review by other College and/or State
agencies and are subject to approval by the President.
5. Temporary Use of Space/Rentals: Under the restrictions
included in this document, the Assistant to the President for
University Events/or designee has the responsibility to issue all
contracts for the temporary use of space. The Athletic
Director/or designee issues all contracts for temporary use of
the Winthrop Coliseum and the Farm area. The Director of the West Center issues all contracts for temporary use of the West Center.
6. Campus Space Reservation System Coordinator: Responsible for maintaining a space use calendar
for the use of all campus space and for coordinating
with each Space Use Manager, on items 1 - 5 above.
C. Users
of Space
1. Categories: For the purposes of authorizing the use of
space and charging fees, users are divided into two
categories, internal and external.
a. Internal Users: Internal
users can be classified into two subgroups:
- Departments, programs, organizations, groups
and other activities housed on Winthrop's campus or
whose program and operations are funded by University
appropriated funds or federal/state grants to Winthrop
University.
- Student organizations or
clubs whose programs and operations are funded by
University appropriated funds or student fees.
b. External Users: All other users who do not meet the
criteria in 1.a. These groups can be classified into three
subgroups:
- External businesses,
government agencies, organizations, associations and individuals which
have no connection of any kind to Winthrop University. Private parties, including those hosted by university employees, are included in this category.
- External businesses,
government agencies, organizations and associations which
have a relationship with Winthrop University.
- External, usually
professional, groups which have as members, Winthrop
faculty or staff and which may or may not have reciprocal
meeting arrangements with other colleges and universities.
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