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1. |
Obtain approval of concept by Department Head and Dean
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2. |
Develop purpose statement, objectives, participants and desired
outcomes with estimated costs of project.
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This step is essential prior to beginning the search for
potential sponsors and programs. This information is for your
use and may be in whatever format you choose, but it is highly
recommended that you write it down. This information is
also critical when asking the Sponsored Programs and Research
Office (SPAR) to conduct funding searches for you.
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3. |
Identify potential funding sponsors:
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Winthrop subscribes to
InfoEd
Spin , a funding search program. The SPAR office will also assist you in
completing searches. This site also list web sites for
Federal,
State of South Carolina and a
limited number of
Other/Foundations.
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4. |
Obtain the current program guidelines and application forms.
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Many of the program guidelines and forms are now available on
the internet and easily downloaded to your computer. If
you need assistance with obtaining this information, contact the
SPAR Director - Teresa Justice.
This is also a good time to contact the sponsor's program
officer and discuss your proposal. The program officer
will give you valuable information about what to include in the
proposal, what is important to the reviewer/sponsor and other
information that may not be readily available in the program
guidelines. The program officer can also tell you if your
project is not a good match with their goals, so that you do now
waste your time submitting to this particular sponsor.
Remember ! Your competition is calling the program
officers and discussing their ideas -don't be blind-sighted or
miss out on valuable information that they will have had in
writing their proposal.
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5. |
Write the grant narrative following the guidelines carefully for
page length requirements, order of presentation and other
sponsor requirements.
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When writing the grant narrative, pay very close attention to
the guidelines and stated objectives of the program. In
many cases, the guidelines will stipulate the review criteria
and the items that must be addressed. Compose your
narrative to address each of the goals/objectives/criteria given
by the sponsor, and preferably in the same order as given in the
guidelines.
As you complete a draft of the project narrative, you may want
to have the Director, SPAR, review the narrative for compliance
with grant guidelines and University policy issues. This
interim review may identify problem areas while there is still
time to fiz them and meet the sponsor's deadline for submission.
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6. |
If your project will involve the use of human subjects, animals
or bio-hazard materials, obtain approval from the appropriate
committee:
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Institutional Review Board (IRB) |
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Institutional Animal Care and Use Committee
(IACUC) |
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Bio-Safety Committee |
7.
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Budget Development |
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All cost associated with the project should be included in the
proposed budget, and identified as either a request for funding
from the sponsor or as a contribution from the University or
other sources. The source of funding for all University
contributions must be identified prior to the proposal being
submitted to the sponsor. Give careful consideration to the
grant guidelines for items that may be included in the grant
budget, funding limitations, matching requirements and the
format of the budget presentation.
The Director, Sponsored Programs and Research, will assist you
in the development of your budget. |
8.
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Proposal Routing and Approvals |
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Once the proposal is ready for submission, complete the Grant
Routing and Authorization form (GRA),
which may be completed on line. Print it and submit the
proposal package to the Department Head and Dean for approval.
Once approved - submit the application package to the Director,
SPAR. The Director, SPAR, will review and approve the proposal
and submit for signature of the Vice President and the
President. You should allow a minimum of 1 week for the
Director to review the proposal and obtain signatures.
The University President must approve all
proposals prior to submission to sponsor agency. In cases
where the proposal is to be submitted electronically, a copy
should be printed prior to submission and routed for approvals,
and only once approved submitted to the Sponsor.
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9.
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Proposal Submission |
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The Director, SPAR, will make all necessary copies of the
proposal called for in the guidelines, with an extra copy for
the Principal Investigator. The Director will mail
the proposal, unless the proposal must be hand delivered, in
which case it is the responsibility of the Principal
Investigator to deliver the grant. It is the responsibility of
the Principal Investigator to ensure the grant is submitted to
SPAR to allow sufficient time for review/approval and
submission.
Electronic Submission: The Director will assist the
principal investigator in the preparation of electronic
submissions. All electronic submissions must be approved
by the President before submission is processed.
Sponsor Agency Contact: Once a proposal has been
submitted, the principal investigator should not contact the
sponsor agency. Inquiries concerning status of the
proposal should be discussed with the Director, SPAR and the
Director will contact the sponsor. |
10.
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Sponsor Notification of Action Taken |
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Notification of proposal award or proposal declined will
normally be sent to the Principal Investigator. Upon
receipt of notification, contact the Director, SPAR. The
original letter of acceptance must be kept in the official file
for the project, which is maintained by the Grant Accountant.
If Award: The Grant Accountant will establish an account
on the University accounting records and work with the Principal
Investigator in setting up the budget on-line. All fiscal
reports will be submitted by the Grant Accountant, and may be
prepared by the Grant Accountant at the Principal Investigator's
request.
At all times, it is the responsibility of the Principal
Investigator to ensure that funds are expended in accordance
with the Sponsor approved budget, documentation of expenditures
is made to ensure accountability of expenditures and compliance
with grant guidelines.. |
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