Field Trip Policy
What is a Winthrop University Field Trip?
A field trip is an off-campus educational/instructional experience
provided by Winthrop University faculty/staff to their students
which normally involves travel for the group. A trip to an art
museum for art students could be considered a Winthrop University
field trip, but a social gathering or trip without educational
purpose would not normally be considered a field trip.
Planning the Trip
There are a number of steps you may need to consider in planning
your field trip:
Identify any special requirements for participation on the trip
-- special skills, fitness,
Certification -- as well as any hazards or dangers on the trip or at
the site that might affect the health and safety of the
Obtain departmental approval where appropriate.
Ask students to a advise you of any special disabilities,
problems or needs that may
need to be accommodated.
Obtain signed parental permission forms for any minor students
See Assumption of Risk, Release and Indemnification Form
See Field Trip Form
These forms should be retained in the department files.
Consider the need for special clothing or equipment that may be
needed because of
weather or other conditions.
Determine transportation needs – reservation of vehicles,
drivers, need for site
Plan for emergencies – theft, illness, vehicle emergency, weather
misconduct or threats to the safety of others.
Arrange for Motor Pool vehicles, rental vehicles or charter bus
transportation well in advance. Determine the route, stops,
timetables, and assign drivers. You will need a system for
communicating and performing student counts.
Communication and Site Orientation
Communicate information to students in advance about schedules,
departure locations, route, rest and meal stops, lodging, emergency
procedures, protocol for problems, and rules of conduct.
Duty to Warn, Protect and Supervise
Familiarize students with the site and their surroundings. Winthrop
University faculty/staff have a duty to warn their students of any
known hazards at the field trip site. University employees must
exercise reasonable care to protect and supervise students while
they are participating in a field trip conducted by the University.
Compliance with University Policies
Faculty, staff, and students must comply with University policies
while on field trips just as they would on campus.
The instructional activities and setting during class time should
conform with the University’s policies including those concerning
alcohol and drug use, vehicle use, student misconduct, smoking,
principles of academic freedom, and policy on sexual harassment.
Faculty, staff, and students should reference these University
polices in their Faculty, Staff and Student Handbooks. Information
on these policies may be addressed with your supervisor or
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