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CONTACT INFORMATION
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115 Tillman Hall
Rock Hill, SC 29733
803/323-2220
803/323-4036 (fax)

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Academic Affairs

Policy Title
Promotions, Faculty-Effective 2012-2014
Policy Description
Advancement and promotions are granted at Winthrop on a merit basis. The criteria for promotions are the same as those required for academic appointment (See Academic Rank Policy). Standards and Evidence for meeting these criteria are discussed in the previous section.

A promotion in rank is associated with the academic discipline and should not be based exclusively on performance unrelated to the discipline. However, this does not preclude a promotion of faculty holding administrative duties, provided that judgments can be made in matters relevant to the academic discipline.

Policy Procedures
Department chairs will provide a promotion review form by September 1 to faculty. For non-departmental faculty requesting a promotion review form, the appropriate dean will provide the form by September 1. [Not included in this process are non-tenure track, multi-year, visiting, and adjunct faculty. For these faculty, the department chair recommends promotion to the dean, who recommends to the Vice President for Academic Affairs who, if he/she concurs, recommends promotion to the President for approval.]

A faculty member requesting promotion review returns the form to the department chair by September 15. In the absence of exceptional circumstances, failure to meet the September 15 deadline constitutes waiver of promotion review.

A faculty member requesting promotion submits to the department chair by October 15 a promotion portfolio prepared according to the guidelines of the University Faculty Personnel Committee and the college or library. Annually, the Office of the Vice President for Academic Affairs distributes the University Faculty Personnel Committee guidelines for portfolio preparation to each dean and department chair. A copy of these guidelines should be provided by the department chair to each faculty member applying for promotion.

In the event that a faculty member has applied for promotion and is also standing for tenure, a single supporting portfolio for both processes will be used. For each process, the letter of application from the faculty member, recommendations from the chair and the dean, and all reports must be submitted separately, as each review process will occur independently.

A committee of no fewer than five tenured faculty, of whom a majority will be tenured within the faculty member s department or college (if possible), will be formed (as specified by the college) and convened at the request of the department chair to review the promotion portfolio and to determine whether to recommend the faculty member for promotion. If there are not a sufficient number of tenured faculty members within the department or college, then tenured faculty outside the department or college will serve as members of the committee.

In the case of a department chair s consideration for promotion, the dean will appoint a committee of no fewer than five tenured faculty, which must include at least one member of the department but may include a majority who are tenured outside the chair s department. Should there be no tenured faculty member in the department, the dean will appoint the committee members from tenured faculty outside the department.

The membership of all reviewing committees upon formulation will be made known to the candidate and appropriate administrators. Each reviewing body, whether faculty or administrator, will forward its recommendations, along with the promotion portfolio to the next level of review.

The department chair forwards to the proper committee the portfolio to which has been added annual evaluations including dean and chair comments, and student evaluations as outlined in the University Faculty Personnel Committee guidelines for portfolio preparation. The committee reviews and returns the portfolio with its report and recommendation to the department chair. At this juncture, no material may be deleted from the portfolio. At any stage of the review process, no material may be added to the portfolio by the candidate without the approval of all prior review bodies.

The department chair reviews all materials and submits a report and recommendation, along with all of the materials, to the college or library committee. The college or library committee reviews all materials and submits a report and recommendation to the dean, along with all of the materials.

The dean reviews all materials and formulates a recommendation. By February 15, the dean privately notifies each candidate of his/her recommendation and the recommendations of the committee(s). When the dean s recommendation is positive, all materials are submitted to the Vice President for Academic Affairs.

When the dean s recommendation is negative, no materials are submitted. Rather, the dean discusses with the faculty member strengths and weaknesses identified in the review process. If the dean disagrees with a positive college or library recommendation in two consecutive years, the promotion portfolio will be forwarded to the Vice President for Academic Affairs, unless the faculty member requests otherwise, by February 15.

The Vice President for Academic Affairs provides to the University Faculty Personnel Committee for review all portfolios and reports/recommendations received from the deans. The University Faculty Personnel Committee reviews all materials and submits its recommendations to the Vice President for Academic Affairs. Upon receipt of the recommendations, the Vice President for Academic Affairs shall convene the University Faculty Personnel Committee to discuss the granting of promotion. The recommendation of the Vice President for Academic Affairs is forwarded to the President, along with recommendations from each level.

The President, acting as agent of the Board of Trustees, shall then determine whether to grant promotion to the faculty member in question. If promotion is to be granted, the faculty member shall be notified in writing by May 15. By May 15, the Vice President for Academic Affairs shall notify in writing faculty who are not being promoted. By May 31, the President or designee reports to the faculty on the status of promotions by submitting for publication the names of those faculty who have been promoted. The names will be published in FYI (For Your Information), the news bulletin for all employees.

Any promotion candidate who has reason to suspect discrimination as defined by South Carolina Code in 8-17-320 may file a grievance (See Grievance Policy).

In matters of faculty promotion and tenure, while the Winthrop Board of Trustees may choose to receive an appeal on the basis of improper procedure only, the Board affirms that substantive judgments reside and end with the President of the University. (Board of Trustees Resolution 11/15/96).

In the case where promotion is denied, the promotion portfolio will remain in the Office of the Vice President for Academic Affairs until the office has received assurance that no appeal is forthcoming.
Policy Author(s)
Academic Affairs
Effective Date
2007
Review Date
2007