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115 Tillman Hall
Rock Hill, SC 29733
803/323-4036 (fax)


Academic Affairs

Policy Title
Tenure: Conditions and Procedures for Granting -Effective through 2012-2014 Academic Year
Policy Description
The awarding of tenure to a tenure track faculty member will be based primarily upon teaching effectiveness at Winthrop and scholarly attainment and professional recognition.

The following is Winthrop University s policy: 
1.  Beginning with a tenure track appointment as an assistant professor or higher, the probationary period will not exceed six years, including credit for prior service.
 2.  During the probationary period, a tenure track faculty member will have the same academic freedom as other members of the faculty.
Policy Procedures
Credit toward Probationary Period for Tenure.
At the time a tenure track appointment is made, credit for prior service may be given toward the probationary period for tenure.  The number of years of prior service which will be credited toward the six years of probationary service will be stated in the Reasons/Remarks  section of the Personnel Action Form.
Policies for awarding credit are:
a)Credit may be given for prior service as a temporary faculty member at Winthrop Universityif the appointment is changed from restricted to regular service.
b)Credit may be given for prior full-time academic service at another institution of higher learning at the rank of Assistant Professor or above.
c) Credit may be given for prior professional service, other than teaching at another institution of higher learning, when such service is related to the faculty member s appointment at Winthrop.
d) Credit will not exceed 3 years except in unusual circumstances.
e) In determining the amount of prior service which may be credited to a faculty member, no credit shall be given for summer school teaching at Winthrop or elsewhere.
During the probationary period, a faculty member may be granted leaves of absence.  The time spent in a leave of absence granted for medical or administrative reasons will not be counted toward the probationary period.  The time spent in a scholarly leave of absence, as determined by the Vice President for Academic Affairs, for one year or less will count as part of the probationary period.
Pre-Tenure Review.
A pre-tenure review shall be conducted in the third year for faculty hired with no credit for prior service.  For faculty hired with one or two years’ credit toward tenure, the review will take place in his/her second year of employment at Winthrop.  If a faculty member is hired with three years’ credit toward tenure, a pre-tenure review will ordinarily not be conducted unless the review is requested by the faculty member.  The pre-tenure review will be conducted by the appropriate committee as specified by the college or library.  This review shall be completed and the results will be given to the faculty member by May 1.  Results of this review shall be discussed with the candidate in a conference with the department chair and the dean of the college or library.  A signed acknowledgment of the conference shall be maintained by the dean.  Results of this review need not be included in the tenure portfolio unless the candidate chooses to include the results.
Following is the schedule for pre-tenure review:
Feb 15:  documentation for the review submitted by the faculty member to the department chair, who shares it with the committee
Mar 15  committee report due to the department chair
Apr 15  recommendations from department chair and committee forwarded to the dean
May 1  dean discusses review and recommendations with faculty member

Tenure Track Faculty Members.
Faculty will stand for tenure in the sixth year of probation, including credit given for prior service.  A faculty member standing for tenure submits to the department chair by September 15 a tenure portfolio prepared according to the guidelines of the University Faculty Personnel Committee and the college or library.  Annually, the Office of the Vice President for Academic Affairs distributes the University Faculty Personnel Committee guidelines for portfolio preparation to each dean and department chair.  A copy of these guidelines should be provided by the department chair to each faculty member standing for tenure.
In the event that a faculty member is standing for tenure and is also applying for promotion, a single supporting portfolio for both processes will be used.  For each process, the letter of application from the faculty member, recommendations from the chair and the dean, and all reports must be submitted separately, as each review process will occur independently.
A committee of no fewer than five tenured faculty, of whom a majority will be tenured within the faculty member s department or college (if possible), will be formed (as specified by the college) and convened at the request of the department chair to review the tenure portfolio and to determine whether to recommend the faculty member for tenure.  If there are not a sufficient number of tenured faculty members within the department or college, then tenured faculty outside the department or college will serve as members of the committee.
In the case of a department chair s consideration for tenure, the dean will appoint a committee of no fewer than five tenured faculty, which must include at least one member of the department but may include a majority who are tenured outside the chair s department.  Should there be no tenured faculty member in the department, the dean will appoint the committee members from tenured faculty outside the department.
The membership of all reviewing committees upon formulation will be made known to the candidate and appropriate administrators.  Each reviewing body, whether faculty or administrator, will forward its recommendations, along with the tenure portfolio, to the next level of review. The department chair forwards to the proper committee the portfolio, to which has been added annual evaluations including chair and dean comments, and student evaluations as outlined in the University Faculty Personnel Committee guidelines for portfolio preparation.  The committee reviews and returns the portfolio with its report and recommendation to the department chair.  At this juncture, no material may be deleted from the portfolio.  At any stage of the review process, no material may be added to the portfolio by the candidate without the approval of all prior review bodies.
The department chair reviews all materials and submits a report and recommendation, along with all of the materials, to the college or library committee.  The college or library committee reviews all materials and submits a report and recommendation to the dean, along with all of the materials.
The dean reviews all materials and forwards a recommendation, along with all of the materials to the Vice President for Academic Affairs.
The Vice President for Academic Affairs provides to the University Faculty Personnel Committee for review all portfolios and reports/recommendations received from the deans.  The University Faculty Personnel Committee reviews all materials, and submits its recommendations to the Vice President for Academic Affairs.  Upon receipt of the recommendations, the Vice President for Academic Affairs shall convene the University Faculty Personnel Committee to discuss the granting of tenure.  The recommendation of the Vice President for Academic Affairs is forwarded to the President, along with recommendations from each level.
The President, acting as agent of the Board of Trustees, shall then determine whether to grant tenure to the faculty member in question.  If tenure is to be granted, the faculty member shall be notified in writing by May 15 of the faculty member s sixth probationary year.  The faculty member to whom tenure is to be granted will receive a tenured appointment for the seventh year of service, or its equivalent, at Winthrop.  By May 31, the President or designee reports to the faculty on the status of tenure by submitting for publication the names of those faculty who have been granted tenure.  The names will be published in FYI (For Your Information), the news bulletin for all employees.

A faculty member who is denied tenure shall receive written notice by certified mail postmarked not later than May 15 to allow for notification at least twelve months before the expiration of the appointment.  This permits a faculty member to serve a final year after being denied tenure.  (See Notification of Nonrenewal of Appointment.)  A faculty member may appeal denial of tenure only if he/she considers that improper procedure has been followed.  Any alleged improper procedure must have had a substantive impact on the outcome of the tenure denial decision.  Such appeal may be filed with the Academic Freedom and Tenure Committee.  (See Denial of Tenure.)

The Board of Trustees delegates to the President the managerial and administrative authority for the ongoing operations of the University commensurate with the policies of the Board.  Decisions made by the President may not be appealed to the Board of Trustees.
In the case where tenure is denied, the tenure portfolio will remain in the Office of the Vice President for Academic Affairs until the office has received assurance that no appeal is forthcoming.


Policy Author(s)
Board of Trustees
Effective Date
Not specified
Review Date