-
Match original receipts with
WORKS activity. Make sure
that receipts are itemized and that each receipt has a justification.
-
Make
changes if necessary via the G/L assistant in WORKS.
-
Make sure to check if
sales tax was paid.
-
If employee travel
account code was used,
include a copy of the approved cardholder's Travel Authorization Document with the
reconciliation. Add the traveler's name
when editing the transaction in WORKS.
-
For telephone or internet transactions, have sufficient documentation
for the purchase. These purchases typically do not have an actual receipt. Ask
the telephone vendor to fax you a confirmation. For internet transactions, print out
the "shopping cart" information. Attach the packing slip to the appropriate
receipt once the item is received.
-
Verify charges on the monthly VISA statement
for all cardholders to include:
- VISA Statement should be signed by the cardholder.
- Ensure all original and detailed receipts are attached and
appropriate justification is
noted on each receipt. Missing receipts should be notated in
WORKS.
- Ensure that VISA statements and all backup is reviewed and signed
by the cardholder's
immediate supervisor.
-
Once you have reconciled a card,
run report in WORKS and attach to the receipts for that month.
You must also sign and date this
report. Once
the cardholder's statement arrives and has been reviewed, attach it to the receipts and
1WORKS report after it has been signed by the
cardholder and reviewed and signed by the cardholder's immediate
supervisor.
307
Tillman Hall, Rock Hill, SC 29733 • 803/323-2143 •
803/323-2480 (Fax) 
