|
Who's Who in the
Post Office
Student Information
Transaction Times and
Route Schedule
Preparation for
Departmental Pick-Up
Personal Mail Policy
Intra-Campus Mail
Metered Mail
What Are You Mailing
Choosing a
Service for Mailing
Adding
Extra Services
Addressing
Your Mailing
Service
Endorsements Reference Chart
Preparing
Packages for Mailing
Correct
State Abbreviations for Mailing
US Postal
Service Rates Chart for Postage
Standard
Mailing Preparation
|
Standard Mailing Preparation
 REQUIREMENTS TO QUALIFY A
MAILING FOR DISCOUNT SERVICE
-
Mailing must be a minimum of 200 pieces.
-
Mailing must have 128 permit indicia in upper right
hand corner of the address
side of the mail piece.
-
Mail must be in zip code order from lowest to highest
zip code. Any zip code containing 150 pieces or
more must be banded together and have the exact
number of pieces attached to the bundle. No
other separation is needed.
-
A report must accompany the mailing showing the number
of pieces in each zip
code and conclude with the total number of pieces in
the mailing.
-
Mailing cannot be offering anything for sale, such as
tickets or fees.
-
Not to be used for time sensitive mailing, a maximum
of 3 days is requested for processing at the Winthrop
Post Office, and the US Postal service allows itself
from 2-9 days for delivery. In most cases the mailing
is delivered in 2-4 days, but standard mail receives
the lowest handling priority.
-
A Service endorsement must appear on each piece.
Refer to Service Endorsement Reference Chart for
examples. The most commonly used at Winthrop
is forwarding service requested or address
service requested. Please refer to “Service
Endorsement Reference Chart” offered on this web site
for further information.
MACHINABLE STANDARD
This is the preferred and easiest way to prepare your
mailing for standard mail.
To meet the requirement for machinable mail, your
mailing must be either a post card, in a sealed
envelope, or if folded paper tabs at each end of the mail piece sealing all loose sheets together.
Designing Letters and Cards for Automated Processing
Characteristics and Content
Dimensions:
Minimum: 3-1/2 inches high, 5 inches long, and 0.007
Maximum for cards at card rate 4-1/4 inches high, 6
inches long and 0.016 inch
thick.
Maximum for letters and other cards: 6-1/8 inches
high, 11-1/2 inches long,
¼ inch thick.
Maximum Weight:
Standard mail Machinable 3.5 ounces.
Prohibitions:
Clasps, strings, stables, buttons, or protrusions that
might impede or damage the
mail or mail processing equipment.
Other Machinablity Standards:
Regular shape, with adequate flexibility and rigidity.
Tabbing for self-mailers or pieces with open edges.
To be sure a mailing qualifies, please don’t hesitate
to bring us a sample copy, and if necessary, we will
verify acceptability with our contact at the Rock Hill
PO.
Non-Machinable Mail
Flats include mail that is oversized for letter mail.
Flats receiving discount rate must now be addressed in
portrait mode as opposed to the traditional
landscape mode. This is new as of June 2009. Flats must be placed in white mail tubs obtained from
our office. Each Zip Code must be rubber banded
together, unless one zip code fills the bucket. A
report must accompany the mailing listing the number
of pieces in each zip code.
All the requirements listed for machinable mail, can
be applied to flat mail pieces.
Please
click here to download a PDF file in Abode
Acrobat for instruction on how to prepare discount
letters and cards. The link will open in a new
window. If you do not have Adobe acrobat click the
icon below to download it.
|
110 Dinkins
Student Center, Rock Hill, SC 29733 • 803/323-2293
