Who's Who in the
Transaction Times and
Personal Mail Policy
What Are You Mailing
Service for Mailing
Endorsements Reference Chart
Packages for Mailing
State Abbreviations for Mailing
Service Rates Chart for Postage
Addressing Your Mailing
The accuracy of Address affects the delivery and
handling of your mail
Return Address –Print or type your address in the
upper left corner on the front of the envelope.
Extra Service – Place labels for extra services, such
as Certified Mail, to the left of the postage.
Postage – Use a stamp or postage meter to affix the
Delivery Address – 1st line, recipient‘s name, 2nd
line, Name of organization or business, if none, 2nd
or 3rd line if there is a 2nd line, Street address.
Use a post office or street address, but not both. If
the address also has a directional (for instance, “NW
for northwest) be sure to use it. There may be more
than one Mail Street. Apartment or Suite Number should
than be included on the same line as street address,
at the end. The correct apartment or suite number
helps to ensure delivery to the right location.
City, State and Zip Code- To find the correct spelling
of city name or to find a Zip Code, visit
or call 1-800-ask-usps. Using the correct Zip Code
helps to direct your mail more efficiently and
accurately. You may also call the University Post
Office at 2293
Military Mail – Military Mail must show the grade,
full name with middle name or initial, and PSC number,
unit number, or ship name. Replace the city name with
Or “FPO”, and state with “AA”,”AE”, or “AP”, and use
special Zip Code.
Restricted delivery confirms that only a specified
person will receive a piece of mail. This service
costs $4.50 and is only available if you also purchase
Certified Mail, Insured Mail or Registered Mail.
Additional information and forms can be acquired at
the University Post Office or by calling us at 2293.