Fiscal Year period is July 1 - June 30.

• Monthly:
  • Budget reports showing expenditures and encumbrances are provided to all liaisons each month throughout the fiscal year.
  • Materials newly added to the library are provided online. This website, New Acquisitions and Gifts, is updated following the last day of each month.
• August:
  • Collection Management Team assignments are completed:
    • Teaching departments designate their liaisons to the library from among their faculty;
    • Library faculty and staff members select their subject areas.
• September:
  • Funds are allocated as soon as library materials budget is known, and library liaisons are informed of their book/video budget for the business year.
• December:
  • Reminder of the March 15 ordering deadline is sent to all library liaisons before fall semester's end.
  • 50% of allocation should be spent.
• January:
  • Second reminder of the March 15 ordering deadline is sent to all library liaisons after spring semester has begun.
• February:
  • Library liaisons and selectors receive current budget status as of February
  • Third reminder of the March 15 ordering deadline is sent to all library liaisons.
• March 15:
  • 100% of allocation should be spent.
• March 16 until funds are depleted:
  • Funds not used by the March 15 deadline will be used for materials to support other areas with documented needs (such as e.g. academic program expansions and/or accreditation).
• Between April and June:
  • As the fiscal-year end approaches, library materials funds approach depletion as the ordered materials are received and paid.
  • When book/video requests exceed available funds, they cannot be ordered. Acquisitions librarian discusses unordered / unfunded materials with each library liaison, to determine which of them to order in the following fiscal year.
• July: Unordered / unfunded materials chosen by the library liaison as the old fiscal year ends are ordered as soon as the new fiscal year begins.