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Guidelines for Sponsoring Cultural Events

 

Winthrop University recognizes that the act of being a college student reshapes and deepens the student’s cultural development. The Cultural Events requirement is set forth in an effort to ensure that each student is exposed to certain out-of-class activities which may provide an opportunity to develop an awareness of life which might not otherwise be attained.

 

 

Below is the process that sponsors are to use in requesting an event to be approved.           As well as the criteria used to meet Cultural Event approval.

 

Process for Approval to Sponsor a Cultural Event:

 

Responsibilities of Cultural Events Sponsors

Deadline for Submitting Approval to Sponsor a Cultural Event

Once Cultural Events Is Approved

Location of Cultural Events

Notifications of Decision

Announcements, Changes and Cancellations of approved Cultural Events

 

Each semester, sponsors who wish to have their events considered for approval for cultural events credit must submit a request to the Cultural Events Committee.

 

Please note:  Approval of all events sponsored by the College of Visual and Performing Arts is automatic. A calendar of these events will be supplied by the Office of the Dean of the College of Visual and Performing Arts.  

 

A.  Responsibilities of Cultural Events Sponsors

1.  Sponsors of potential Cultural Events must complete the online form Approval to Sponsor Cultural Event .

2.  If there is insufficient space on the on-line form for the events’ information, Sponsors may submit a separate e-mail to the Cultural Events Coordinator to submit additional materials which may support the request (such as details of the nature of the event or information regarding the participant(s) in the event) to culturalevnt@winthrop.edu.   

3.  Sponsors be sure to submit detailed information for the proposed event including information about event facilitators, field experts, and anyone that may accompany the guest speaker. 

 

B.  Deadline for Submitting Approval to Sponsor a Cultural Event

1. The deadlines for submission of approval to sponsor a cultural event are found on the Cultural Events Calendar. 

2.  Requests must be submitted 4-6 weeks prior to the date of the event.

 

C.   Approved Cultural Events

1. The committee is responsible for approving on and off campus cultural events, and determines whether approved cultural events meet the criteria for Global Learning Initiative (GLI).

2.  As cultural events are approved throughout the semester the Cultural Events Coordinator

      Updates the Cultural Events Calendar.  

3.  Sponsors must add their events to the University Calendar through their college and/or organization. Once the approved event is added the Cultural Events Coordinator codes the events as Cultural events and GLI events.

 

D.  Location of Cultural Events

1. Generally, approved Cultural Events take place on the Winthrop University campus. The Cultural Events Coordinator schedules the Cultural Event Monitors to be on location before and after each approved cultural event to scan the students in and out of the events in order to receive credit.

2.  However, it is possible for a Sponsor to have an off-campus Cultural Event.  If so, the Sponsor is responsible for submitting the attendance record to the Cultural Events Coordinator as soon as possible in order for the students to receive cultural event credit.

      In such a case, the Approval to Sponsor a Cultural Event on-line form must still be submitted and approved by the normal process prior to the date of the event. 

 

E.  Notifications of Decision

1. The sponsor will receive notification from the Cultural Events Coordinator of the decision of the Cultural Events Committee. The sponsor will receive a written rationale for a Cultural Event’s denial.

2. If the sponsor feels the decision is unfair or irrational he or she has the right to appeal the committee’s decision. The Cultural Events Coordinator will provide the proper direction for the Sponsor to begin the appeal process.

 

F.   Announcements, Changes and Cancellations of approved Cultural Events

1. The sponsor of a Cultural Event must notify the Cultural Events Coordinator immediately of any changes in the Cultural Event. These changes would include: cancellation of the event or change in time, location, or duration. The Cultural Events Office will update the on-line calendars. It is the responsibility of the sponsor to post signs at the site of an event in the case of a cancellation, especially when such cancellation comes late enough that it is unlikely that the students will have received word of it by other means.

2. The sponsor of a Cultural Event is encouraged to contact fellow faculty members who might be interested in the event, and those who teach courses related to the event, as well as relevant student organizations, to inform them of the event. It is hoped that such information may be used by the faculty to inform their students, and may be of use in enhancing course curricula, thus making the event a more enriching experience for the students.

 

Criteria to Meet Cultural Event Approval

 

The Faculty Conference adopted a definition of Cultural Events as follows: An approved cultural event is chosen from areas such as plays, films, art exhibitions and dance and musical performances or from lectures of general appeal. Over the years, the Cultural Events Committee has evolved a series of general guidelines to assist in making decisions and interpreting this definition.

 

AREAS:

 

Performances in Music, Dance, and Theater

Films and Readings

Guided discussions of Exhibitions of Visual Arts or Material Culture

Lectures, Panel Discussions, and Forums

 

Events must fit one of the following criteria to meet the Cultural Events definition. 

A.  Performances in Music, Dance, and Theater

1.  Performances which are officially sponsored by the College of Visual and Performing Arts and its various divisions will be automatically approved as Cultural Events.

2.  Performances by individual students or student organizations should be under faculty direction, or have guidance from a faculty member with expertise in the area.

3.  Performances in music not covered above will be selected on the basis of their ability to broaden a student’s musical experience. Performances in musical genres which are readily available to students and/or are part of the current “popular culture” may not be selected, unless they would otherwise qualify under lectures, panel discussions, and forums.

4. The reputation and qualifications of the performer or performing group will also be taken into consideration.

 

B.  Films and Readings

1.  Films selected should meet one of the following criteria:

a. All films must include a presentation and/or discussion led by a qualified individual(s) with expertise in the subject area of the film. Films that are readily accessible to the students (i.e., recent mainstream films) must also qualify under the category of lectures, panel discussions, and forums.

b.  Foreign films presented in a foreign language.

2.  Readings of poetry and/or fiction will be selected on the basis of the reader’s/writer’s reputation and credentials. Readings by individual students or sponsored by student organizations should be under faculty direction or have guidance from a faculty member with expertise in the area

 

C.  Guided discussions of exhibitions of visual arts or material culture

1.  The selection will be based on the reputation and credentials of the artist(s) and/or the individual leading the discussion.

2. Exhibitions of visual arts by individual students or sponsored by student organizations should be under faculty direction or have guidance from a faculty member with expertise in the area.

 

D. Lectures, panel discussions, and forums of general appeal based on the speaker’s ability to generate new ideas and discussion on topics of broad significance.  Lectures that receive approval will have the following attributes:

1.   A speaker with credentials, reputation, and expertise in the subject area.

2.   A subject of importance and/or uniqueness (e.g., new ideas).  For example, Public Service Announcements as lectures or presentations (events that serve more to inform the public about safety or health concerns, etc.) will, in general, not receive cultural event credit.

3.  A topic that relates to culture, the arts, world culture(s) or societal concerns. Topics of scientific, business, sports, or mathematical nature must show their relation to broader cultural or societal concerns. Topics in potentially controversial subject areas (such as politics and/or religion) must allow for a discussion of a broad spectrum of viewpoints. These discussions should be under faculty direction or have guidance of a faculty member with expertise in the area. In general, programs and performances by, or specifically designed for, children (below college age) will not be approved as Cultural Events. All events selected as approved Cultural Events should be under the sponsorship of a faculty member, administrator, or a related organization(s) (e.g., student organization, University department, etc.) Students are encouraged to earn some cultural event credit through events in which they are not participating.  Students may not earn more than one half of the total required cultural event credit through a single event (e.g. trip abroad, conference).  It should be noted, and strongly emphasized, that failure to attain the approval of the Cultural Events Committee does not reflect upon the quality or the validity of any event, nor the committee’s support for the program being presented, only its relevance to the specific goals of the Cultural Events requirement.

 
 

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