Guidelines for Sponsoring Cultural Events
Winthrop University recognizes that the act of
being a college student reshapes and deepens the student’s cultural
development. The Cultural Events requirement is set forth in an effort
to ensure that each student is exposed to certain out-of-class
activities which may provide an opportunity to develop an awareness of
life which might not otherwise be attained.
Below is the process that sponsors are to use in
requesting an event to be approved.
As well as the
criteria used to meet Cultural Event approval.
Process for Approval to Sponsor a Cultural Event:
Responsibilities of Cultural Events Sponsors
Submitting Approval to Sponsor a Cultural Event
Cultural Events Is Approved
Announcements, Changes and Cancellations of approved Cultural Events
Each semester, sponsors who wish to have their
events considered for approval for cultural events credit must submit a
request to the Cultural Events Committee.
Approval of all events sponsored by the College of Visual and
Performing Arts is automatic. A calendar of these events will be
supplied by the Office of the Dean of the College of Visual and
of Cultural Events Sponsors
1. Sponsors of potential Cultural Events
must complete the online form
Sponsor Cultural Event
2. If there is insufficient space on the
on-line form for the events’ information, Sponsors may submit a separate
e-mail to the Cultural Events Coordinator to submit additional materials
which may support the request (such as details of the nature of the
event or information regarding the participant(s) in the event) to
3. Sponsors be sure to submit detailed
information for the proposed event including information about event
facilitators, field experts, and anyone that may accompany the guest
B. Deadline for Submitting Approval
to Sponsor a Cultural Event
1. The deadlines for submission of
approval to sponsor a cultural event are found on the
Cultural Events Calendar.
2. Requests must be submitted
weeks prior to the date of the event.
C. Approved Cultural Events
1. The committee is responsible for
approving on and off campus cultural events, and determines whether
approved cultural events meet the criteria for Global Learning
2. As cultural events are approved
throughout the semester the Cultural Events Coordinator
Updates the Cultural
Sponsors must add their events to the
through their college and/or organization. Once the approved
event is added the Cultural Events Coordinator codes the events as
Cultural events and GLI events.
D. Location of Cultural Events
1. Generally, approved Cultural Events take
place on the Winthrop University campus. The Cultural Events Coordinator
schedules the Cultural Event Monitors to be on location before and after
each approved cultural event to scan the students in and out of the
events in order to receive credit.
However, it is possible for a Sponsor to
have an off-campus Cultural Event.
If so, the Sponsor is responsible for submitting the attendance
record to the Cultural Events Coordinator as soon as possible in order
for the students to receive cultural event credit.
In such a case, the Approval to Sponsor a Cultural Event
on-line form must still be submitted and approved by the normal
process prior to the date of the event.
E. Notifications of Decision
1. The sponsor will receive notification
from the Cultural Events Coordinator of the decision of the Cultural
Events Committee. The sponsor will receive a written rationale for a
Cultural Event’s denial.
2. If the sponsor feels the decision is
unfair or irrational he or she has the right to appeal the committee’s
decision. The Cultural Events Coordinator will provide the proper
direction for the Sponsor to begin the appeal process.
F. Announcements, Changes and
Cancellations of approved Cultural Events
sponsor of a Cultural Event must notify the Cultural Events Coordinator
immediately of any changes in the Cultural Event. These changes would
include: cancellation of the event or change in time, location, or
duration. The Cultural Events Office will update the on-line calendars.
It is the responsibility of the
sponsor to post signs at the site of an event in the case of a
cancellation, especially when such cancellation comes late enough that
it is unlikely that the students will have received word of it by other
sponsor of a Cultural Event is encouraged to contact fellow faculty
members who might be interested in the event, and those who teach
courses related to the event, as well as relevant student organizations,
to inform them of the event. It is hoped that such information may be
used by the faculty to inform their students, and may be of use in
enhancing course curricula, thus making the event a more enriching
experience for the students.